2024 Consortium Meeting: General Announcement

Group picture of attendees, 2023 VIP Consortium Meeting

The Meeting

The 2024 VIP Consortium Meeting will be held Thursday-Friday, May 9-10, in Atlanta Georgia, with a workshop for early-stage and prospective sites on the afternoon of Wednesday, May 8. The meeting is aimed at current, emerging, and prospective VIP Directors and Coordinators, as well as key stakeholders at their institutions. The meeting is highly participatory with a focus on peer-to-peer exchange. Most meals will be provided, and hotel costs will be covered for up to two guests from each institution if they register/book their rooms by the posted deadline (April 3-5).

Last year, the student poster session was well received. If you are interested in bringing students, please let us know through the abstract submission form (last question), or contact Leah Misemer at lmisemer6[at]gatech.edu. The tentative number of students is 10-20, with 5-10 institutions bringing 2 students each.


  • Friday, March 1, Preferred Abstract Deadline
  • Sunday, March 3, Firm Abstract Deadline (Midnight deadline not enforced, but we'll download them Monday morning, Atlanta time)
  • Monday, March 18, Program Posted
  • Wednesday, April 3, Preferred Hotel Booking Deadline (for rooms to be paid for by Georgia Tech)
  • Friday, April 5, Final Hotel Deadline (for rooms to be paid for by Georgia Tech)
  • Wednesday, May 8, Pre-conference Workshop
  • Thursday and Friday, May 9-10, Annual Consortium Meeting (finish around 2 or 3PM Friday)
  • After the consortium meeting: Open call for presenters to submit 3-page write-ups for inclusion in published proceedings.


Call for Abstracts

The 2024 VIP Consortium Program Group invites abstracts for presentations and interactive sessions. Presenters can submit individual or collaborative abstracts. Selected abstracts/presenters are usually grouped into sessions, and co-presenters will be encouraged to develop their sessions together. Sessions can involve presentations, breakout activities/discussions, and collective working/planning/problem solving. Sessions that involve active participation are a hallmark of the annual Consortium meeting and are especially welcome. VIP site profile presentations and team spotlight presentations will follow a traditional conference format, with time allocated for each presenter.

  • Friday, March 1, Preferred Abstract Deadline
  • Sunday, March 3, Firm Abstract Deadline (Midnight deadline not enforced, but we'll download them Monday morning, Atlata time)
  • Monday, March 18, Program Posted (Hotel reservations due a little over 2 weeks later)


Possible topics, sorted from team, to program, to consortium level:

  • Students: supporting student experiences, supporting student skill development, etc.
  • Instructor Practice: team management, mentor development, instructor professional development, pedagogy, etc.
  • External Partners: industry sponsors, community partners, agreements, intellectual property, etc.
  • Multidisciplinarity: supporting multidisciplinary collaboration, interplay between STEM/Non-STEM, expanding to other disciplines, pure humanities projects, etc.
  • Assessment: assessing student experiences/learning/skills development, equity, peer evaluations, instructor experiences, program assessment, long-term impact, defining objectives for VIP, etc.
  • Administering and Coordinating: recruiting students, recruiting faculty, effective practices, security for sensitive research-defense/controlled/regulated, etc.
  • Curricula: how credits count, integrating VIP into existing course sequences, cultivating department buy-in, etc.
  • Program Sustainability: funding, keeping faculty engaged, support from administration, making the case for VIP to administrators/sponsors, demonstrating impact, addressing institution strategic objectives, accreditation, etc.
  • Consortium Community: multi-site VIP teams (single or multiple countries), data/assessment across Consortium/multiple sites, site-to-site mentoring, multi-site student events, etc.
  • Other - new ideas are welcome!