(1) Made sure to join the agreed upon mode of communication that was to be used when coordinating
during the project timeline and have quick conversations about issues we were having related to the
project. Since I was the only remote person I let them pick the application and I just used that – in our
case it was “GroupMe” which is some communication application. This made communicating in
between our weekly video conference calls very easy as it’s an application that everyone already had
and can be used on the phone so responses could be quick.
(2) Made sure to be responsive when texts were directed specifically to me. And if I couldn’t respond
with a complete answer at least just acknowledge that I’d seen it and told them I’d get back to them
ASAP. Sometimes couldn’t respond as was at work or out doing errands or just not planning on doing
school work at that time etc.
(3) “Set up” a consistent link to use when we did our weekly student only video calls. I’m sure there is
a better way but this worked fine, all I did was set up a Google meets video call one time and then used
that same link every time we met. I emailed that link to the rest of the the team members so every time
we met all they had to do was go back to that email thread and click that link.
(4) I was on time for our weekly student only and including professor meetings. Made sure to be on
whatever video call medium before the call actually started in order to minimize any time wasted
dealing with technology issues.
(5) This possibly made things smoother with my team, but for this semester I wasn’t the ‘leader’ or the
project manager of the group. There were some decisions I made that steered the project in a certain
direction, but I didn’t try to enforce certain design principles that I thought were best practice (from
what I’ve seen from my experience etc..) or try to be too controlling as I thought it (1) might have
alienated them as being some person they’ve never met in person trying to control the project too much
(2) part of VIP is learning, so I didn’t want to bias their learning process by trying to interfere too
(6) Made sure to use version control software, ‘git’ as well as we could. And when committing code,
making sure the other teammates knew when working versions were up in our shared repository. Also,
when other teammates tried to run application on their machine using my code they pulled from the
repository – if they had issues then was responsive and helpful trying to debug it alongside them (but
These are some of the main things I could think of that I focused on doing to make the VIP experience
as positive as possible for everyone in involved. Let me know if you have questions or any follow ups