Non-US Institutions: VIP Consortium 2020

General Information

  • Georgia Tech will cover hotel accomodations (three nights) for up to two participants from each university. Typically, guests will arrive on Tuesday and depart on Friday afternoon. Those who are seeking an exception to this should reach out via email before booking hotel and airfare.
  • All airfare for Non-US Institutions must be covered by travellers or by their institutions. VIP at Georgia Tech cannot provide reimbursement for guests from non-US institutions to attend due to grant restrictions.  To reduce costs, no other expenses (extra parking beyond what is needed for the event, parking in non-designated areas, per-diem, Uber/taxi, public transportation, etc.) will be reimbursed. Other arrangements may be permitted for anyone with mobility issues, but these circumstances should be discussed before purchases.
  • Breakfast and lunch will be provided on both days of the meeting, along with dinner on Thursday night.
  • The conference typically concludes around 3:00pm on Friday.

Registration Steps

Step 1 Pay the $200 registration-hold fee.  The registration-hold fee will be refunded after in-person attendance at the conference. No-shows will not be refunded. Please save your confirmation number, as it will be requested in the form below. Submissions without this registration confirmation # will not be accepted.
Step 2 Book your room at the Georgia Tech Hotel and Conference Center (3 nights: Tuesday May 12 - Friday May 15). Georgia Tech will provide lodging at this hotel for two participants from each institution. Participants will be responsible for incidentals and no-show costs. A credit card is thus required at the time of booking. Please save your confirmation number, as it will be requested in the form below. Registrations without a hotel confirmation # will not be accepted. The hotel deadline is 03/15/2020.
Step 3 Complete the registration form below.


Registration Form
 

FOR OUR EVENT PLANNING:
TRAVEL ARRANGEMENTS:
REGISTRATION FEE & HOTEL BOOKING:
All participants are required to pay a $200 registration fee to attend this year's annual meeting. Participants must pay this fee during the registration/RSVP process. Submissions without a registration confirmation # will not be accepted.
All participants are required to secure their own hotel booking in order to attend this year's annual meeting. VIP at Georgia Tech will pay for lodging (three nights max.) for up to two participants from each university. These individuals will be responsible for incidentals and no-shows, ONLY. All participants MUST secure their hotel booking during the registration/RSVP process. Submissions without a hotel confirmation #, will not be accepted. Registration fees can be paid at http://www.secure-res.com/res/vn3/cglogin.aspx?hotelid=2871&rlog=957&pd=projects. Non-smoking King and Double bedding accommodations have been blocked for this group. Please note that all guestrooms are non-smoking. For any other requests or inquiries, please enter this information within the appropriate request boxes during the reservations process or call the hotel directly by calling (800) 706-2899 or (404) 838-2100. Hotel reservations hours are Monday through Friday 9am-6:30pm Eastern Time. Booking Deadline: 03/15/2020. For any additional nights needed before or after the posted group dates, please contact the hotel directly at (800)706-2899 to check availability. For those attendees driving to the hotel, overnight parking is $21 per night with unlimited in and out access to the garage. Georgia Tech will pay for parking.
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